Spanish working-time record · GDPR · Built in Spain
All of your HR, in one place
Traceable time tracking, leave, shifts, performance reviews, a whistleblowing channel and analytics on a single platform built for Spanish SMEs. Data goes in once and follows the employee all the way through.
- Clock in with one click
- Four-year retention
- From €0
Today
Today
Clock-in
09:12
Break
00:28
Assigned shift
09:00–18:00
Saved with a timestamp
Quantummycos is an all-in-one HR platform for small and medium companies in Spain. It combines time tracking compliant with article 34.9 of the Spanish Workers’ Statute, leave and absence management, shift planning, performance reviews, document compliance, onboarding and offboarding, a Law 2/2023 whistleblowing channel, a work calendar, company news, staff surveys, a file repository, analytics and workforce cost analysis in a single system, with an AI assistant that answers from the company’s own data, a free plan for up to 2 users and paid plans from €1.99 per user and month.
- Traceable working-time records
- Holidays and sick leave
- Rotas and shifts
- Overtime in plain sight
- Continuous reviews
- Digital employee file
- Absence, measured
- Cost per department
- Reports in one click
- Anonymous whistleblowing channel
- GDPR as standard
Where it starts
The problem is not the tools. It is the seams between them.
An app for clocking in, a spreadsheet for holidays, another platform for reviews, the accountant for payroll and email for everything else. Each piece solves a problem, until the problem becomes managing the pieces.
- The same data, five timesThe same person created in five systems, and none of them agrees with the others. Nobody has the full picture.
- Mismatches that cost moneyHoliday that exists in the spreadsheet but not in the clock-in app. A shift that clashes with sick leave recorded somewhere else.
- Compliance spread thinTime records in one place, documents in another and the audit trail nowhere. An inspection notices that.
What you get
The whole employee lifecycle, one platform
Each one covers a part of the employee lifecycle. Together they mean data is entered once and never retyped.
Time tracking and clock-ins
Clock in with one click. Traceable, and ready for a labour inspection.
Time trackingGeolocation · ProfessionalActivity logs · ProfessionalSee the detailLeave and absence management
One calendar, automatic balances, approvals that leave a trail.
Leave and absence managementAutomatic notificationsSee the detailPayroll and payslips
The payslips your accountant produces, read by AI, on every employee’s phone and turned into a pay register.
WorkforceFile repositoryAnalytics and reportingSee the detailPay transparency
The pay register required by Royal Decree 902/2020 and the gender pay gap of the EU Directive, built from the payslips you already have.
Analytics and reportingWorkforceSee the detailWork calendar
The days nobody works, in one place and taken off wherever they should be.
Work calendarLeave and absence managementTime trackingSee the detailShifts and rota planning
Plan the week, publish it, stop sending rota photos on WhatsApp.
Shifts and rotasAutomatic notificationsSee the detailPerformance reviews
Continuous follow-up instead of the annual ritual nobody reads.
Performance reviewsSee the detailFile repository
The company’s Drive: every file in one place, with role-based permissions.
File repositoryRoles and privileges · EnterpriseActivity logsSee the detailDocument compliance
Contract, tax forms, policies and mandatory training: what each person has handed in and what they have not.
Document complianceWorkforceDepartmentsSee the detailOnboarding and offboarding
So the first day and the last do not depend on somebody remembering.
Onboarding and offboardingDocument complianceWorkforceSee the detailWhistleblowing channel
So whoever sees something wrong can speak up without fear, and the company answers in time.
Whistleblowing channelSee the detailDepartments
The shape of the company, with somebody responsible at each point.
DepartmentsWorkforceRoles and privileges · EnterpriseSee the detailCompany news
What everybody needs to know, where everybody looks.
Company newsSee the detailStaff surveys
Ask your team and get the answer as charts, not as an email thread.
SurveysSee the detailAnalytics and reporting
Attendance, overtime and absence at a glance, and the legal reports in one click.
Analytics and reportingROIActivity logsSee the detailCost analysis
What your workforce really costs: per person, per department and per absence.
Cost analysisWorkforceTime trackingSee the detailClock-in geolocation
Where each clock-in happened, on a map, without following anyone through the day.
GeolocationTime trackingSee the detail
And all of it, AI-enhanced
Ask about any of these modules the way you would ask a colleague, and the assistant answers straight away from your company data.
Meet the AI assistant- Who has not clocked in today?
- Who is on holiday next week?
- What do permanent staff earn on average compared with temporary staff?
- Are men and women paid the same?
The numbers behind the problem
Not a sales hunch. This is what public data says about managing people in Spain.
- 40%
of overtime goes unpaid
Spanish Labour Force Survey (INE)
- 7.1%
absence rate, at a record high
End of 2025, Randstad Research
- €7,500
fine for an unreliable record
Serious infringement, art. 7.5 LISOS
- 4 years
of mandatory retention
Article 34.9 of the Workers’ Statute
For a calmer read
Take the Quantummycos brochure with you
Four PDF pages with the essentials: what the platform solves, the fifteen services with their AI assistant, the regulation it covers and the plans with their prices. Made to be forwarded to whoever decides.
- The fifteen services and what the AI assistant answers about them
- The working-time record numbers, with their sources
- Plans and pricing, no small print
Compliance
Built for Spanish law, not adapted to it
Choosing HR software in Spain is not like choosing it in Germany or the United States. There is a very specific regulatory layer here (working-time records, statutory leave, document retention, data protection) that turns a technical decision into a compliance decision. And if the tool does not cover it, the problem is not the vendor’s: it is yours, in front of the labour inspectorate.
Article 34.9 of the Workers’ Statute
Daily record of the start and end of each person’s working day, kept for four years and available to inspectors.
Immutability and timestamps
If an entry is corrected, the change history, its author and its time all remain. That is what makes a record reliable.
GDPR and Spain’s LOPDGDD
Data hosted in the EU, encrypted in transit and at rest, role-based permissions and minimised access to personal data.
Proportionate geolocation
The point of the clock-in is stored; the person is not tracked through the day. That is the Spanish DPA’s criterion.
Rest periods and working time
The 12-hour minimum rest between working days and weekly rest are checked on the rota itself.
Your data is portable
Everything exports to Excel and PDF. If you ever leave, your information leaves with you, in full.
Where it fits
Neither a spreadsheet nor a 1,000-seat suite
Most Spanish SMEs do not need that artillery. They need this, done well, at a sensible price.
| What you need | Spreadsheets and loose apps | Enterprise suite | Quantummycos |
|---|---|---|---|
| Traceable working-time record | |||
| Mobile, geolocated clock-in | |||
| Leave with automatic balances | |||
| Rotas cross-checked with clock-ins | |||
| Payslips on every employee’s phone | |||
| Spanish pay register (RD 902/2020) | |||
| Predictable, published pricing | |||
| Live in days, not months | |||
| Product and support in Spanish |
Payroll is still calculated by your accountant, as in most Spanish SMEs. Everything else happens in Quantummycos: AI reads each payslip, every employee has theirs on their phone, and the pay register comes out of them.
Pricing
A price that fits a small company
Published, per user and month, with no bespoke quote and no implementation fee.
Free
Up to 2 users. No credit card.
Free
Up to 2 users
- Time tracking and clock-ins
- Traceable records with timestamps
- Leave and holiday management
- Workforce and departments
- Automatic notifications
- AI assistant: 5 questions a day per person
- iOS and Android mobile app
Professional
Clock-ins, leave, shifts and reports.
€1.99per user and month
Unlimited users
Everything in Free, plus:
- Unlimited AI assistant
- Shifts and rota planning
- Performance reviews
- Analytics and reporting
- Clock-in geolocation
- File repository
- Company news
- Staff surveys, named or anonymous
- Activity log and audit trail
- Excel and PDF exports
Enterprise
Every module and every feature.
€2.99per user and month
Unlimited users
Everything in Professional, plus:
- Employee onboarding and offboarding
- Document compliance
- Whistleblowing channel (Law 2/2023)
- Work calendar with automatic holidays
- Workforce cost analysis
- Custom roles and privileges
- Cases and priority support
VAT excluded. Billed per active user.
Getting started
Running this week
No implementation project, no consultancy and nothing migrated by hand.
- 1
Create your organisation
Register the company, import your team and set up departments and managers. Ten minutes, no card.
- 2
Configure what is yours
Shift types, collective agreement, holiday policy and roles. The defaults are already the Spanish ones.
- 3
Your team starts clocking in
Everyone clocks in from mobile or browser. From there, reports, balances and compliance take care of themselves.
FAQ
What people ask before they start
Tell us how you handle time tracking and leave today, and we will show you in 20 minutes what it would look like. No sales script.
Quantummycos is an all-in-one HR platform for Spanish SMEs covering the whole employee lifecycle: onboarding and offboarding, time tracking and clock-ins, leave and absence management, shifts and rotas, payslips (AI reading, delivery to each employee and archive), the pay register, performance reviews, document compliance, a whistleblowing channel, a work calendar, company news, staff surveys, a file repository, departments, analytics and workforce cost analysis in a single system, with Spanish working-time compliance and GDPR as standard.
Yes, from joining to leaving: onboarding with its documents and tasks, the day to day (clock-ins, leave, shifts and the work calendar), payslips and the pay register, development (performance reviews and surveys), communication with staff (company news), compliance (whistleblowing channel and expiring documents) and leaving, with offboarding. All in the same platform, with the staff app for iOS and Android.
There is a free plan for up to 2 users with no credit card. The Professional plan costs €1.99 per user and month and includes time tracking, leave, shifts, performance reviews, reports with the pay register, geolocation, document management with each employee’s payslips, company news and staff surveys. The Enterprise plan costs €2.99 per user and month and includes every module: on top of Professional it adds document compliance, onboarding and offboarding, the whistleblowing channel, the work calendar, cost analysis and user privileges.
Yes, everything except calculating it, which your accountant or payroll software keeps doing. You upload the payslip and AI fills in pay by component, it is filed in the employee’s folder, where they have it on the portal and their phone, and that data produces the pay register required by Royal Decree 902/2020 and the workforce cost. Your accountant receives the hours, overtime and absences already reconciled.
Yes. Every entry is stored with a timestamp and an immutable change history, records are kept for the four years required by article 34.9 of the Workers’ Statute, and they export per employee and period in one click for the labour inspectorate.
Yes. From each person’s pay by component, which AI fills in by reading their payslip, Reports produces the pay register of article 28.2 of the Workers’ Statute and Royal Decree 902/2020: mean and median pay by sex, by category and with base salary and complements kept apart, with the gender pay gap, quartiles and the 25 % threshold flagged, as a PDF ready to sign and in Excel. It is on the Professional and Enterprise plans.
In the European Union, encrypted in transit and at rest, with role-based permissions and access traceability, in line with the GDPR and Spain’s LOPDGDD.
Days, not months. Creating the organisation and importing the team takes minutes, and there is no implementation project or setup fee. Our advice is to run it for two weeks with a small team: adoption shows up there, not in a guided demo.
Yes. Every module exports to Excel and PDF, including the complete working-time record. A vendor that makes leaving difficult is a red flag.
Yes. Both the platform and this site are available in Spanish, Catalan and English, and each person picks their language in their profile.
How many tools do you use today to manage your team?
If the count is above two, you are probably paying for the seams without realising. Start for free, or book a 20-minute demo.
Free for up to 2 users · No card · No lock-in