Spanish working-time record · GDPR · Built in Spain
All of your HR, in one place
Traceable time tracking, leave, shifts, performance reviews and analytics on a single platform built for Spanish SMEs. Data goes in once and follows the employee all the way through.
- Clock in with one click
- Four-year retention
- From €0
Today
Today
Clock-in
09:12
Break
00:28
Assigned shift
09:00–18:00
Saved with a timestamp
Quantummycos is an all-in-one HR platform for small and medium companies in Spain. It combines time tracking compliant with article 34.9 of the Spanish Workers’ Statute, leave and sick-day management, shift planning, performance reviews, document management and workforce analytics in a single system, with a free plan for up to 2 users and paid plans from €1.99 per user and month.
- Traceable working-time records
- Holidays and sick leave
- Rotas and shifts
- Overtime in plain sight
- Continuous reviews
- Digital employee file
- Absence, measured
- Cost per department
- Reports in one click
- GDPR as standard
Where it starts
The problem is not the tools. It is the seams between them.
An app for clocking in, a spreadsheet for holidays, another platform for reviews, the accountant for payroll and email for everything else. Each piece solves a problem, until the problem becomes managing the pieces.
- The same data, five timesThe same person created in five systems, and none of them agrees with the others. Nobody has the full picture.
- Mismatches that cost moneyHoliday that exists in the spreadsheet but not in the clock-in app. A shift that clashes with sick leave recorded somewhere else.
- Compliance spread thinTime records in one place, documents in another and the audit trail nowhere. An inspection notices that.
What you get
Six services, one platform
Each one covers a part of the employee lifecycle. Together they mean data is entered once and never retyped.
Time tracking and clock-ins
Clock in with one click. Traceable, and ready for a labour inspection.
Time ManagerGeolocationActivity LogsSee the detailLeave and absence management
One calendar, automatic balances, approvals that leave a trail.
Leave TrackerAutomatic NotificationsSee the detailShifts and rota planning
Plan the week, publish it, stop sending rota photos on WhatsApp.
ShiftsShift typesAutomatic NotificationsSee the detailPerformance reviews
Continuous follow-up instead of the annual ritual nobody reads.
Performance ReviewsSee the detailDocument management
Every employee file, with permissions and an access trail.
File RepositoryUser PrivilegesActivity LogsSee the detailAnalytics and reporting
Absence, overtime and cost per department, without exporting to a spreadsheet.
Data InsightsCost AnalyzerROISee the detail
The numbers behind the problem
Not a sales hunch. This is what public data says about managing people in Spain.
- 40%
of overtime goes unpaid
Spanish Labour Force Survey (INE)
- 7.1%
absence rate, at a record high
End of 2025, Randstad Research
- €7,500
fine for an unreliable record
Serious infringement, art. 7.5 LISOS
- 4 years
of mandatory retention
Article 34.9 of the Workers’ Statute
Getting started
Running this week
No implementation project, no consultancy and nothing migrated by hand.
- 1
Create your organisation
Register the company, import your team and set up departments and managers. Ten minutes, no card.
- 2
Configure what is yours
Shift types, collective agreement, your region’s public holidays, holiday policy and roles. The defaults are already the Spanish ones.
- 3
Your team starts clocking in
Everyone clocks in from mobile or browser. From there, reports, balances and compliance take care of themselves.
Compliance
Built for Spanish law, not adapted to it
Choosing HR software in Spain is not like choosing it in Germany or the United States. There is a very specific regulatory layer here (working-time records, statutory leave, document retention, data protection) that turns a technical decision into a compliance decision. And if the tool does not cover it, the problem is not the vendor’s: it is yours, in front of the labour inspectorate.
Article 34.9 of the Workers’ Statute
Daily record of the start and end of each person’s working day, kept for four years and available to inspectors.
Immutability and timestamps
If an entry is corrected, the change history, its author and its time all remain. That is what makes a record reliable.
GDPR and Spain’s LOPDGDD
Data hosted in the EU, encrypted in transit and at rest, role-based permissions and minimised access to personal data.
Proportionate geolocation
The point of the clock-in is validated; the person is not tracked through the day. That is the Spanish DPA’s criterion.
Rest periods and working time
The 12-hour minimum rest between working days and weekly rest are checked on the rota itself.
Your data is portable
Everything exports to Excel and PDF. If you ever leave, your information leaves with you, in full.
Where it fits
Neither a spreadsheet nor a 1,000-seat suite
Most Spanish SMEs do not need that artillery. They need this, done well, at a sensible price.
| What you need | Spreadsheets and loose apps | Enterprise suite | Quantummycos |
|---|---|---|---|
| Traceable working-time record | |||
| Mobile, geolocated clock-in | |||
| Leave with automatic balances | |||
| Rotas cross-checked with clock-ins | |||
| Predictable, published pricing | |||
| Live in days, not months | |||
| Product and support in Spanish |
Payroll is not calculated inside the platform: it stays with your accountant, as it does in most Spanish SMEs. Quantummycos hands them clean, reconciled data.
Pricing
A price that fits a small company
Published, per user and month, with no bespoke quote and no implementation fee.
Free
Up to 2 users. No credit card.
Free
Up to 2 users
- Time tracking and clock-ins
- Traceable records with timestamps
- Leave and holiday management
- Workforce and departments
- Automatic notifications
- AI assistant
- iOS and Android mobile app
Professional
Clock-ins, leave, shifts and reports.
€1.99per user and month
Unlimited users
Everything in Free, plus:
- Shifts and rota planning
- Performance reviews
- Workforce reports and analytics
- Activity log and audit trail
- Excel and PDF exports
Enterprise
Every module and every feature.
€2.99per user and month
Unlimited users
Everything in Professional, plus:
- Employee document management
- Workforce cost analysis
- Clock-in geolocation
- Custom roles and privileges
- Cases and priority support
VAT excluded. Billed per active user.
FAQ
What people ask before they start
Tell us how you handle time tracking and leave today, and we will show you in 20 minutes what it would look like. No sales script.
Quantummycos is an all-in-one HR platform for Spanish SMEs. It brings together time tracking and clock-ins, leave and sick-day management, shifts, performance reviews, document management and workforce analytics in a single system, with Spanish working-time compliance and GDPR as standard.
There is a free plan for up to 2 users with no credit card. The Professional plan costs €1.99 per user and month and includes time tracking, leave, shifts, performance reviews and reports. The Enterprise plan costs €2.99 per user and month and includes every module, among them document management, cost analysis, geolocation and user privileges.
No, and that is deliberate. In most Spanish SMEs payroll sits with an external accountant. Quantummycos centralises everything else (time, leave, shifts, people and compliance) and hands your accountant the hours, overtime and incidents already reconciled.
Yes. Every entry is stored with a timestamp and an immutable change history, records are kept for the four years required by article 34.9 of the Workers’ Statute, and they export per employee and period in one click for the labour inspectorate.
In the European Union, encrypted in transit and at rest, with role-based permissions and access traceability, in line with the GDPR and Spain’s LOPDGDD.
Days, not months. Creating the organisation and importing the team takes minutes, and there is no implementation project or setup fee. Our advice is to run it for two weeks with a small team: adoption shows up there, not in a guided demo.
Yes. Every module exports to Excel and PDF, including the complete working-time record. A vendor that makes leaving difficult is a red flag.
Yes. Both the platform and this site are available in Spanish and English, and each person picks their language in their profile.
How many tools do you use today to manage your team?
If the count is above two, you are probably paying for the seams without realising. Start for free, or book a 20-minute demo.
Free for up to 2 users · No card · No lock-in