Enterprise plan
Contract, tax forms, policies and mandatory training: what each person has handed in and what they have not.
The problem it solves
You know somebody is missing their signed contract, but not who. Half the workforce’s ID expired and nobody noticed because nothing warns you. The safety procedure went out by email two years ago and you cannot prove anybody read it. And when somebody new joins, the list of what to ask them for (contract, tax forms, bank details, induction training) lives in the head of whoever runs HR.
Hand in a file (signed contract, tax forms, ID copy, medical certificate, qualification) or read and confirm a document, such as an internal procedure, the code of conduct or the role’s mandatory training. A reading is met with one button; a submission goes through approval.
A requirement applies to the whole workforce or only to certain departments. Whoever joins tomorrow owes the same as everyone else without anybody building them a list.
An ID card expires on the date printed on it; a policy is reread every twelve or twenty-four months. On expiry the document is pending again with nobody having to remember.
People in the rows, requirements in the columns and a colour at each crossing. A gap is visible without reading anything, which is the difference between reviewing compliance and discovering it during an inspection.
What is uploaded waits for review, and rejecting it requires writing why. The person sees it in their file and knows what to fix, instead of getting an email saying it is not good enough.
When somebody confirms they have read the risk prevention plan or the code of conduct, it is recorded with the date. That is what you are asked to evidence, and a sent email does not evidence it.
Regulations it helps you comply with
It answers straight away from your company data, within the scope of your role.
How the AI assistant worksWhat changes day to day
The file repository stores the documents the company already has, in folders and with permissions. Document compliance tracks the ones it asks for and has not received yet: who owes them, who approves them and when they expire. One files, the other chases.
Yes. Spain’s Law 31/1995 requires informing every worker of the risks of their role, and an inspection asks for evidence that it happened. A reading requirement records who confirmed and on what date, which is exactly that evidence.
Yes, from their own file or from the mobile app, and only their own. Seeing what is asked of them and handing it in is a separate permission from approving it, which stays with whoever runs HR.
You deactivate the requirement and it stops being asked for, but the history of whoever already handed it in is kept. Deleting it would erase the proof that the person provided their documentation at the time, which is exactly what you need to show years later.
If the count is above two, you are probably paying for the seams without realising. Start for free, or book a 20-minute demo.
Free for up to 2 users · No card · No lock-in
