From the Professional plan
The pay register required by Royal Decree 902/2020 and the gender pay gap of the EU Directive, built from the payslips you already have.
The problem it solves
The pay register is mandatory for every company in Spain, from the first hire, and hardly any SME keeps it up to date: salaries sit in the accountant’s payslips as PDFs, and building it in a spreadsheet is an afternoon of copying figures that soon go stale. When the workers’ representatives, an employee or a labour inspector asks for it, there is nothing to show.
Mean and median pay for women and men, per hour and per year. The headline figure is hourly, what is earned in a year divided by the contracted hours, so that part-time work is not mistaken for a pay difference.
Base salary on one side and salary complements, variable pay and pay in kind on the other, with their mean, their median and the share of each sex receiving them.
The gap in each job category, with base pay and complements apart, and the workforce split into four pay bands showing the weight of women and men in each.
It flags categories with a gap of 25 % or more and those of 5 %. The law requires companies with 50 or more staff to justify a 25 % difference in the register itself (art. 28.3 of the Workers’ Statute), and the EU Directive requires gaps of 5 % to be assessed. It also says how often the report is due for your headcount.
The document names nobody, and in a category with fewer than three people of one sex the figures are withheld, because they would be someone’s salary under another label. Every figure states how many people it covers.
Pick a person and you get the document with their pay and the average of their category by sex, which the Directive entitles them to request in writing (art. 7), with the two-month deadline to reply.
It answers straight away from your company data, within the scope of your role.
How the AI assistant worksWhat changes day to day
Quantummycos covers both duties in the same platform: the working-time record of article 34.9 of the Workers’ Statute, with an unalterable history kept for four years, and the pay register of article 28.2 and Royal Decree 902/2020, with mean and median pay by sex, by category and with base salary and complements kept apart. Both export as a PDF ready to sign and in Excel.
One that keeps each person’s pay split by component and works out the means and medians by sex and category from it. In Quantummycos pay is filled in by reading the payslip with AI, without calculating payroll in the platform, and the pay register comes out of Reports as a PDF and in Excel.
No. All it needs is each person’s pay by component, typed into their profile or filled in by AI from the payslip your accountant already gives you.
Every company in Spain, whatever its size (art. 28.2 of the Workers’ Statute and Royal Decree 902/2020). Those with 50 or more staff must justify in the register itself any difference of 25 % or more between the sexes.
Inside the company, only company-scope roles such as the Administrator. Workers’ representatives are entitled to access the register, and so is the employee on the terms of article 5.3 of Royal Decree 902/2020: the PDF is made to be handed to them.
It is not the full audit. The pay audit of companies with an equality plan (Royal Decree 901/2020) adds a job evaluation and an action plan, carried out by the company or its consultants; the register and pay gap figures from Quantummycos are the data it starts from.
Professional and Enterprise, under Reports. Pay by component and AI payslip reading are on every plan.
ComplianceRoyal Decree 902/2020 requires it from every company in Spain, from the first hire, and hardly any SME keeps it up to date. What it contains, who can see it, the 25 % gap, the fines and what changes with the EU Pay Transparency Directive.
Keep reading
People managementNobody announces the day a spreadsheet stops being enough. A six-step diagnosis, done in an afternoon and buying nothing, to know exactly where information stops.
Keep readingIf the count is above two, you are probably paying for the seams without realising. Start for free, or book a 20-minute demo.
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